Automating Content Processing with SharePoint Premium 

Our Practices | Our Work | Tech
February 27, 2024

Transforming Content into Knowledge 

With vast amounts of data that every business runs on, managing and processing vast amounts of content efficiently is a constant challenge. To address this, Microsoft offers a powerful solution – SharePoint Premium, previously known as Microsoft Syntex. This innovative platform leverages advanced AI and machine teaching to augment human expertise, automate content processing, and ultimately convert content into valuable knowledge.

In this blog post, we will delve into the capabilities of SharePoint Premium and explore how Elantis, a trusted partner, can assist you in maximizing the benefits of this cutting-edge technology.

Understanding SharePoint Premium 

SharePoint Premium represents the evolution of Microsoft Syntex, an intelligent content services solution. It is designed to empower organizations by automating content processing, capturing knowledge from documents, and streamlining information management workflows. The platform harnesses the power of artificial intelligence to enable you to make more informed decisions by transforming unstructured content into structured, actionable data. SharePoint Premium boosts employee productivity, improves business processes, and enables collaboration on various file types. It focuses on optimizing critical business document processes with AI, security, and workflows. 

The platform emphasizes organizing content effectively with AI-driven automation, including building, classifying, and tagging documents. It introduces services such as document processing, content assembly, optical character recognition (OCR), and more. 

SharePoint Premium extends traditional IT controls for content and access governance, allowing content owners and creators to manage content throughout its lifecycle. It addresses oversharing issues and introduces Data Access Governance reports and insights. Microsoft 365 Archive was recently introduced to manage storage costs by moving older sites to archive storage while preserving versions, metadata, and security. Microsoft 365 Backup, designed to protect data from disasters like ransomware attacks, is expected to reach general availability in the first half of 2024. 

Key Features

Microsoft SharePoint Premium offers a wealth of AI-driven capabilities  

  • AI-powered Content Understanding: SharePoint Premium employs AI algorithms to comprehend the context and meaning of content. This enables the platform to automatically classify, extract, and tag information from documents, making it easily discoverable and usable. 
  • Automated Metadata Generation: One of the significant advantages of SharePoint Premium is its ability to automatically generate metadata for documents. This enhances search capabilities and facilitates efficient content organization and management. 
  • Document Automation with Machine Teaching: The platform allows organizations to teach the system to recognize specific document types and extract relevant information through machine teaching. This iterative process ensures continuous improvement in accuracy and efficiency. 
  • Knowledge Mining: SharePoint Premium facilitates knowledge mining by transforming content into knowledge. Through AI-driven analysis, organizations can uncover valuable insights, trends, and patterns within their documents, contributing to informed decision-making. 

Practical Application 

The London Stock Exchange Group (LSEG) faced a challenge in manually analyzing Key Investor Information Documents (KIIDS) and inputting crucial information into their systems. Analysts spent 15-20 hours weekly on this task. To address inefficiencies, LSEG tested SharePoint Syntex as a solution. In a pilot with 40 analysts, Syntex reduced the time spent processing 250 documents per analyst to 60-90 minutes. This resulted in a significant timesaving of nearly 1,240 days of work per week. Encouraged by these results, LSEG is expanding the use of Syntex to other areas and creating new models for additional information extraction. 

A water and sewage provider used Viva Topics and SharePoint Syntex to help employees quickly access relevant information and capture expertise using AI models. The use of SharePoint Syntex in recognizing and recording key information from hand-drawn maps is particularly valuable in transferring knowledge from an aging workforce. The company anticipated significant cost savings of £50 million over the next 36 months through improved search experiences, automation, and enhanced collaboration.


How Elantis Enhances the SharePoint Premium Experience: 

Elantis, a leading provider of Microsoft solutions, plays a crucial role in helping organizations harness the full potential of SharePoint Premium. Here’s how Elantis can assist: 

  • Laying the Foundation for Success: AI is most effective when organizations have a common data model in place. Elantis can help you maximize the ROI from your investment in SharePoint Premium by confirming you have the proper data foundations to make it successful, as well as providing recommendations on security, governance, and licensing considerations. 
  • Tailored Implementations: Elantis understands that each organization has unique requirements. The team collaborates closely with clients to tailor SharePoint Premium implementations, ensuring that the platform aligns seamlessly with the organization’s workflows and goals. 
  • Customization and Integration: Elantis excels in customizing and integrating SharePoint Premium with existing systems, maximizing efficiency, and ensuring a smooth transition for organizations looking to automate their content processing workflows. 
  • Training and Support: The successful adoption of any technology requires proper training and support. Elantis provides comprehensive training programs to empower users and ensure they can fully leverage SharePoint Premium’s capabilities. 
  • Continuous Improvement: The collaboration doesn’t end with implementation. Elantis is committed to ongoing support and continuous improvement, helping organizations adapt to evolving business needs and technological advancements. 

With its advanced AI and machine teaching capabilities, SharePoint Premium represents a game-changer in content processing and knowledge management. By partnering with Elantis, you can unlock the full potential of this powerful platform, streamline your content workflows, and transform information into actionable insights. Embrace the future of content processing with SharePoint Premium and Elantis and empower your organization to thrive in the digital age.

Want to learn more? Watch this on-demand session by Microsoft:

Transforming content experiences with Microsoft SharePoint Premium.


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